1. Go to the webfiling section of Companies House
2. Enter your registered email  address and security code (if this is the first time you have used the service you will need to complete the “new customer Register” section and the security code will be emailed to you)
3. Select whether you are filing for a company or LLP, then enter where the company is registered (probably England & Wales), the company number and the authentication code (if it is the first time you need to add a company and wait for confirmation by post).
4. Select the document you want to file, in this case AR, the Annual Return, you will then be taken through a number of screens where you can check and amend details:
   • Registered Office
   • Location of Company register – this will be the registered office unless these are held elsewhere
   • Company Officers – details of the directors and shareholders, due to Companies Act changes you now have to specify the country/state of residence (ie United Kingdom) for directors of the company.  You will be prompted by highlighted red text if you have not amended any required fields.
   • SIC code – this code (or codes) should represent the activity of the company, there are main categories which are then further subdivided so it should be possible to pick an appropriate one.  A new series has been adopted from 1 October 2011 so you will have to reselect.  There is a useful SIC Code conversion table Companies House.
   • Capital – the number of issued shares in each class and their respective rights must be disclosed.  These rights include voting, dividends, what happens on winding up and whether they are redeemable.
   • Shareholders – details of full names of shareholders required
   • You then just need to make a £15 card payment to complete the exercise.

There are various forms you can complete online including changes of directors addresses and the process is within reach of anyone used to completing online documents.  This article is a brief summary of how to complete an Annual Return and may not apply to specific circumstance so please seek professional advice before taking any steps based on the information shown. If you would like advice in this or other areas feel free to call.  Alastair Wood, AW Accounting – Accountants who “speak your language”

The Chancellor George Osborne started by painting the picture of the poor state of the economy and among various political comments stated that due a cautious approach fiscal goals would be met one year earlier than expected in 2014.  The inflation target will remain at 2% which has already been exceeded, this will peak at 2.7% later in the year and then reduce.  In terms of the approach to the deficit a lower spending rather than higher tax route is being taken, supporting the stand taken by the IMF and OECD, which will be done in the ratio 80/20, clearly showing the public sector will suffer.  The relationship with Europe will continue with a commitment not to join the Euro, and the government group looking at this area will be disbanded and used for more “useful tasks.”

Turning to the actual decisions, cuts are to be made to existing budgets but there was a commitment to capital spending, particularly if there is economic benefit.  This will be greeted with some optimism by the schools and infrastructure in North Kent which was rumoured to be cut to reduce the deficit.  The Royal Family have accepted that the Civil List will be frozen , and will be subject to annual National Audit Office reviews.  There will be an overall reduction of 20% in departmental budgets but due to commitments to maintain or increase NHS funding and overseas support the actual effect on departments hit by the cuts will be that of a 25% cut.  We will not know the full impact of the cuts until the Spending Review for which the date has been released for the first time as Wednesday 20^th October.

The public sector will face the biggest cuts and the most noticeable to the man in the street is the 2 year pay freeze for staff paid over £21k.  The government wants to encourage the back to work culture and the tax credits system is being used to facilitate this.  Tax credits will be more targeted particularly at the lower paid and will reduce for families with a combined income over £40k.  Child benefit is also to be frozen, the government acknowledging a number of approaches including means testing and taxing the benefit but finally settling on a freeze.  In other areas medical tests are to be introduced for those claiming disability benefit.

For business the main corporation tax rate will reduce by 1% per annum for the next 4 years reducing from 28% to 24% over that time, which will be the lowest rate in the G20.  For small businesses the rate will reduce by 1% only to 20% from next year.  There is also to be a small reduction in the rates of capital allowances, of main interest to small businesses the Annual Investment Allowance will reduce from £50k to £25k, which will still meet the needs of many SME businesses.

Among the miscellaneous changes, the Chancellor is introducing a levy on banks as recommended by the IMF, and this will take the form of a tax based of the size of the bank, small banks will be excluded from this arrangement.  The landline duty to fund broadband expansion is being withdrawn before even being introduced, this will be funded by links with the private sector and local initiatives.  In order to encourage business growth outside London and the South East there will be an NI exemption for new businesses being set up.

The biggest news of the budget and not entirely unexpected was the increase in VAT from 17.5% to 20% from 4 January 2011, but exempt and zero rated items such as childrens clothing and food will be unaffected.

There will be no increases in the previously announced duties for alcohol/fuel etc, but the additional cider increase has been withdrawn from the end of the month (apparently in time for the final 8 in the World Cup!)

In personal tax capital gains tax will remain at 18% for basic rate taxpayers but increase to 28% for higher rate taxpayers, the £10,100 limit will remain.  This may appear good at first sight but gains on property for example may well push basic rate taxpayers over the threshold so will pay 28% anyway.  To continue to encourage entrepreneurship the limit for lifetime gains will be increased to £5m at which an effective 10% rate applies.

Personal tax allowances will increase by £1000 to £7475 from next year, one step towards the £10k limit proposed by the Lib Dems.  The NI thresholds are to be increased and the cost to employers of employing staff paid less than £20k will not increase.  For pensioners the basic state pension will be relinked with earnings after a gap of several years, and in a further attempt to support low income families the Child element of Child tax credits will increase by £150pa.

This is by its nature a summary of the main points we consider of interest to readers, there was alot more content in the whole speech but we hope this will be more easily understood.  The main announcements are on HMRC website http://www.hmrc.gov.uk/budget2010/index.htm .  We hope this will be informative but if you would like advice in this or other areas feel free to call.  Alastair Wood, AW Accounting – Accountants who “speak your language”

1. The very back page or two is the detailed profit and loss account which as the name implies shows the profitability of the business after expenses but before tax.  The first figure will be sales or turnover which is the income for the year based on sales actually completed, but not necessarily paid for.  From this is deducted the direct costs in making those sales, ie the materials or costs which directly result in the sales being made, but will exclude any stock or work in progress which has not resulted in sales by the year end.  This results in a gross profit which should be the profit made on all the individual jobs completed during the year.
2. From the gross profit are deducted expenses or overheads which are all the costs of running the business which are not directly involved in generating sales, which will include salaries, rent and advertising for example.  There will also be other adjustments for depreciation on assets and finance costs resulting in a net profit before tax.
3. The tax is shown on a less detailed profit and loss account which is half way through accounts, normally the first page of figures from the front.  This summarises the headline figures from the detailed profit and loss then shows the tax (which will be approximately 20% of the net profit) being deducted to leave a profit after tax from which dividends are paid.
4. You will need to turn to the notes to the accounts which are towards the back to see dividends, the actual dividend paid is shown in a note at the beginning and the effect on the company reserves shown as one of the last notes.  This will show how much the company was worth at the beginning of the year, how much value was added during the year in profits and how much paid out by way of dividends.  This shows the value of the company at the end of the year which takes us to the balance sheet.
5. The balance sheet is found just before the notes pages and measures the value of the company by netting off the assets of the company against it’s liabilities.  Fixed assets are shown first including vehicles, plant and equipment, each year their value is reduced by depreciation as a measure of their age and usage.  This is shown as an expense on the profit and loss account.
6. Following fixed assets are current assets which include items more easily convertible into cash such as stock, monies owed by customers and others (debtors) and bank balances themselves.  From this are deducted current liabilities which include monies owed  to suppliers and others (creditors) and in taxes: corporation tax, VAT and PAYE.  The net of current assets and liabilities reflects the liquidity of the company, in general this should be a positive amount in order to service the running of the business.
7. If there are long term liabilities such as bank loans or HP these are deducted from the value of fixed and net  current assets to show the asset value of the business.  This will equal the value of shares owned plus the reserves balance shown in point no #4, hence the name “balance sheet”.
8. Some of the figures in the profit and loss and balance sheet, particularly of note the debtors and creditors, are not broken down into their constituent parts and the detail can be found within the notes to the accounts.

The layout of the accounts is laid out in statute and includes parts that may be of little relevance.  Your accountant should be able to explain the bits of relevance to you at the end of the year.

We hope you find the contents of this blog useful; you should of course always seek professional advice for your specific needs.  Alastair Wood, AW Accounting – Accountants who “speak your language”

• 19 April – PAYE must be paid for the period up to 5 April (usually just the March payroll) – and monthly on 19^th for each subsequent month
• 30 April – VAT Returns must be submitted and paid for quarter to 31 March (and 31 May for quarter to April etc)
• 6 May – Election day will decide who is going to use our taxes for the next few years
• 19 May – end of year P35 return must be submitted and any additional tax paid
• 31 May – give each employee a copy of their year end P60
• 4 July – American Independence Day
• 6 July – Benefit in Kind annual P11D return must be submitted and copies given to employees
• 14 July – Bastille Day in France, a good excuse for a bottle of wine and fireworks
• 19 July – Class 1A NIC paid to HMRC for P11D benefits
• 31 July – 2^nd payment on account of your 2009/10 tax bill
• 31 October – File your paper tax return (individuals and partnerships)
• 18 November – Beaujolais Nouveau wine released
• 31 January 2011 – File your tax return online (individuals and partnerships), make any final payment of 2009/10 tax and make a payment on account of 2010/11 tax if applicable .

In addition Limited companies will need to pay their tax and file accounts at Companies House 9 months from their year end, and file a corporation tax return 12 months from their year end.  Individuals do not forget you will need to advise the tax credits office of your income for last year separately despite being a part of HMRC as this will finalise your claim for the year.

We hope you find the contents of this blog useful; you should of course always seek professional advice for your specific needs.  Alastair Wood, AW Accounting – Accountants who “speak your language”

• Date registered at Companies House: The default date chosen is the end of the month one year from incorporation, so if you incorporated on 4 February 2010, your year end would automatically be 28 February 2011.  You can however change this.
• If you did not start trading through the business until May, you may want to change the year end to April so it represents a full years trade
• If you started on 4 February you might consider that your first year ended on 31 January and change it accordingly
• If you are involved in seasonal work (eg tourism) it would probably be easiest to have your year end in the off-season so that you have more time to complete the year end and also fewer transactions to split between the years
• If you have a year end which is not 31 March you have the ability to vote dividends in the most tax efficient way between the accounting years

There are some rules which limit how often you can change your year end and the maximum length:

• you may not extend a period so that it lasts more than 18 months
• you may not extend more than once in 5 years
• you may shorten an accounting reference period as often as you like
• full details available at Companies House

In reality therefore there are a number of reasons why your year end may not be the same as the tax year although at first sight this might seem the logical choice.  The notes above refer to Limited companies and while most sole traders and partnerships have March year ends some of the considerations are the same.

We hope you find the contents of this blog useful; you should of course always seek professional advice for your specific needs.  Alastair Wood, AW Accounting – Accountants who “speak your language”

1. For the wife to be paid a small amount, she was involved in a number of administrative roles within the business.  This has to be restricted to £95 per week otherwise the Carer Allowance would be restricted.  A matter of note is that if you are in receipt of Carer Allowance, all of your basic NI contributions are covered.
2. As the client made large contributions under Gift Aid his basic rate tax band was already in excess of £37400 limit.  His income could therefore go up to this greater limit without paying tax at the higher rate.  Clearly if he wished to and had the finances he could increase the amount given under gift aid to increase this further.
3. He wished to make a pension contribution and having planned in advance of the end of the tax year, I was able to advise him of how much he could pay to avoid having to pay higher rate tax by extending his basic rate band further.
4. He did not necessarily want to make too large a pension contribution as he is approaching retirement age so he now has the choice to make a smaller pension contribution and potentially fully utilise his ISA allowance of £10,200 for 2009/10.
5. He had not been advised on what expenses he could claim on his company and I was able to assist him in this area, covering items such as use of home as office, and claiming the mileage rate.  He had also just gone over the VAT limit, a fact he could easily have missed as he had excluded part of his income.
6. He has now secured a full time PAYE position so the company may or not be retained but the moral of the story is to get advice early to make sure you:
   1. do not miss out on opportunities and
   2. also avoid the pitfalls.

We hope you find the contents of this blog useful, you should of course always seek professional advice for your specific needs.  Alastair Wood, AW Accounting  – Accountants who “speak your language”

accountants are now seen as the most trusted source of business advice

for UK firms, we consider why you should have an accountant and how to choose one.

A qualified accountant is an experienced professional and will be able to act as your finance specialist allowing you to concentrate on spending your time running the business.  From a business perspective they can assist in making the most of the information you have whether interpreting existing information or planning where to go next.  They will also be able to make efficient use of your resources so that you do not end up with a bookkeeper doing lots of work to complete VAT Returns yet miss out on the advantages of producing meaningful management accounts for little extra effort.

Due to the number of businesses that accountants come across whether clients or trade contacts, they are also sources of information on company structuring, personnel matters and financial implications of contracts.  They may well also be able to help you find business services from recommended suppliers.

However the bread and butter of the accountants work is tied up in compliance services for businesses and individuals to comply with government tax rules and cover:

• Preparation of accounts
• Preparation of corporation tax or partnership tax returns
• Individuals tax returns
• Payroll services
• Bookkeeping and VAT services
• Dealing with HMRC investigations
• Company formation

Larger and more specialist firms may also be able to deal with

• Auditing
• Specialist tax planning
• Advising on tax treatment in specific areas (eg VAT and property)

How do you set about choosing an accountant?

This decision is a matter of your personal requirements, one of the best ways is by recommendation but you do need to make sure you are fit into the same category as the person who has recommended, the service may be great for them, but not so good for you.  You should always have a meeting or speak on the phone to see if you get on from a business footing, as mentioned earlier there must be a level of trust between adviser and client.  Other areas you can look at and consider are:

• How proactive are they?
• How do they communicate (face to face, telephone, email)?
• What do other clients say about them?
• What do the testimonials on their website  say?
• Do they have newsletters/blogs or information sheets to help out?

The choice is largely personal as I was reminded at a recent event , “people employ people” not businesses.  Whatever choice you make I hope it serves the purpose you want it for.

Alastair Wood – AW Accounting “the accountant who speaks your language”

1. If a big contract goes wrong, any liability (aside from any covered by insurance) is down to you personally, there is no limitation of liability
2. You are potentially paying tax on profits which have been retained in the company and you personally have not benefitted from
3. Even if you are drawing all of the profits you are still paying higher tax than as a limited company

While this would almost certainly be benficial for that business it also applies businesses making £20-£30k profits.  A limited company is not necessarily the dream answer however, some of the drawbacks are:

1. It is a more complicated and  structure
2. Consequently it will cost more to run
3. Other obligations include completing a corporation tax return within 12 months of the year end, sending accounts to companies House within 9 months and sending an Annual Return each anniversary of incorporation.
4. Even if you are the only employee you will have to maintain and run a PAYE system, pay any tax quarterly or monthly and submit an annual P35 Return by 19 May
5. There are legal obligations which you have as a director of the company

So how do you go about it?

1. Firstly you will have to decide on a name and see if it available at Companies House, it must be different to any other on the register and the rules are quite stringent on similar names (eg adding UK to a name)
2. For consistency make sure that any web address or trade mark is available if you want them  to be the same as the company name
3. Register the company at Companies House or get a professional such as your accountant to do it for you
4. Register the company for corporation tax and PAYE
5. If turnover is above or expected to be above the VAT limit, register for VAT too.  If you are transferring from an existing company you can retain the VAT number.  In some situations it may be beneficial to register even if you are under the limit
6. Advise all of your customers and suppliers of the name so that official paperwork is all issued in the new name, you may also have to revisit existing contracts
7. Record keeping should be completed regularly so you always know how the company is doing, you may well be doing this anyway as the business has grown

The details above may not include all of the issues you need to consider and you should seek professional advice which is appropriate to your situation before taking any action.

Alastair Wood, AW Accounting  “speaking your language”